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Iconixx Manages Your Company's Workflow from Assignment to Review and Approval


Why Automate Your Workflow Process?

Salary and compensation processes extend beyond one department. Managing workflow between field representatives, HR, Management, Sales Operations, Finance and Executives is crucial. In an automated workflow environment, communications between business units are improved.


Components of Workflow

Workflow Roles

The different roles involved in the workflow (most common are drafter/issuer, approver, and finalizer).

Workflow Subjects

The compensation area that is being validated (eg. Payment Approval, Bonus Approval, Goal Setting, Transaction Approval).

Proxy Assignments

A way to assign users who are not part of the normal workflow path but are allowed to act on behalf of users that are part of the normal workflow path.

  • Direct Proxy:
    Direct Proxy Assignment is specifying a specific individual the access to proxy for another individual. An example would be Bob is out on vacation next week so we allow Sue to proxy and handily any incoming requests while he is out.
  • Hierarchical Proxy: 
    Hierarchy proxy is specifying a person who is able to proxy for an entire hierarchy branch. An example of this is an HR Proxy who can handle requests for anyone in the Accounting Department.
Approval Paths

Which users the worksheet should flow to from draft to finalize.


Integrated Workflow Allows for

Real-Time Alerts and Data Transparency

Online automated workflow allows real-time access, visibility to workflow activities and processing.


Managing workflow online allows integration processes with overall auditing and reporting. This allows Sarbanes-Oxley compliance to be easily manageable.


Users can easily setup and maintain custom approval hierarchies, groups, email notifications, status, escalation, file attachments, and other custom functions.

Enhanced Buy-In from Stakeholders

Companies can set rules and parameters for multiple performance and reward structures, as well as establish the timelines for the merit and payout periods.

Subject Types

Users can apply stock features “out-of-the-box” or create custom features for managing worksheets, document approvals and HR actions.

Common Workflow Scenarios

Dispute Resolution/Inquiry

Payees may initiate inquiries or disputes regarding the sales they get credit for, or the payments they receive, based on their dashboards, reports or their paycheck.

Payroll Approval

This workflow takes the generated payroll file and incorporates it into a worksheet that is attached to a workflow. The workflow can then be initiated automatically or by the comp admin for any designated request path, usually sales management, to collect the necessary approvals and comments before being submitted to a payroll provider.

Set Objectives

This workflow allows payees and managers to set, comment upon and adjust objectives for MBO and KPI processes.

Manage MBO's

This workflow collects MBO or KPI information and/or comments to be used in calculating bonuses against a plan. Through this workflow, bonuses can be adjusted, approved, and commented up and/or balanced against a budget or allocation before being paid.

Record Achievements

This workflow provides a process and a database for the individual and team achievements to be recorded for both Bonus and/or Merit processes within organizations.

Compensation Plan Acceptance

This workflow facilitates distribution and acceptance by payees of the Comp Plan and/or any Comp Plan changes so that management has record that the payee has read and acknowledged the new Compensation Plan or Plan change.

Credit Adjustments

This workflow allows managers or comp administrators to evaluate and adjust credits that do not meet certain defined requirements or business rules, or to add credits that for any reason the system has not generated such as one-off splits or sales outside of a defined territory (that may not meet quota crediting requirements)

Transaction Approvals

This workflow allows managers or comp administrators to easily deal with exceptions by evaluating and approving transactions that are unusual, one-off or do not meet the standard business ruled defined in the ICM system. Examples might be splits where both payees get 100% credit, reassignment of a transaction outside its normally defined territory or to a different payee, or above or below defined thresholds.

Payment/Bonus Approvals

This workflow allows managers or comp administrators to easily deal with payment or Bonus exceptions by evaluating and approving Bonuses or payments that are unusual, one-off or do not meet the standard business ruled defined in the ICM system. Examples might be splits where both payees get 100% payment, reassignment of a payment to a different payee outside their normally defined territory, or above or below defined thresholds.

Workflow Automation

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Ballast Point Ventures

Ballast Point Ventures is a later-stage venture capital fund established to provide expansion capital for rapidly growing, privately owned companies in diverse industries, with a particular emphasis on companies located in Florida, the Southeast, and Texas. The BPV partners have more than 70 years of combined experience investing in and building high-growth companies in a number of industries, including healthcare, business services, communications, technology, financial services, and consumer goods. BPV has $200 million under management and seeks to make equity investments ranging from $3 million to $10 million.

Harbert Management Corporation

Harbert Management Corporation seeks to generate superior returns for their investors by identifying and investing in the most promising early growth stage companies in the Southeastern U.S. HMC seeks to capitalize on what it believes are compelling regional dynamics, such as a strong and fast-growing economy, significant research and development activities, and an established entrepreneurial community. The HMC team combines substantial investment, advisory, and operating experience with capital and networking contacts to support great entrepreneurial teams in successfully executing their growth plans. With offices in Birmingham, Alabama; Richmond, Virginia; and Gainesville, Florida, it’s well positioned to partner with entrepreneurs throughout the Southeast.

KBH Ventures

KBH Ventures was an early investor in Iconixx Software. KBH's investment philosophy plays a significant role in the firm's successful track record. KBH believes in running businesses to be cashflow positive and profitable every month. Startups and companies in a startup mode, such as one that has been purchased in distress, are expected to generate revenue within the first six months and reach profitability within the first 12 to 18 months. KBH also only invests in or acquires companies that are in the startup phase or have less than $20 million in revenues. KBH targets technology companies that offer business-to-business services.

S3 Ventures

S3 Ventures is an early expansion and growth stage venture firm with $200 million under management. It’s focused on information technology solutions that solve large business problems. S3 also invests in medical devices that improve the human condition. S3 invests in category-defining opportunities. It partners with the team and help focus methodically on what it takes to build a successful company. S3 today helps talented entrepreneurs take their technology and market knowledge and form valuable businesses in a repeatable fashion. Investment sizes start at several million or more for Series A, B, and C financing.